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Documents and certificates
| Document/Certificate | Regulation | Ship Type |
1. | International Tonnage Certificate (1969); |
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2. | Reports of previous port State control inspections; |
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3. | Passenger Ship Safety Certificate | (SOLAS regulation 1/12); |
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4. | Cargo Ship Safety Construction Certificate | (SOLAS regulation 1/12); |
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5. | Cargo Ship Safety Equipment Certificate | (SOLAS regulation 1/12); |
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6. | Cargo Ship Safety Radio Certificate | (SOLAS regulation 1/12); |
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7. | Cargo Ship Safety Certificate | (SOLAS regulation 1/12); |
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8. | Special Purpose Ship Safety Certificate | (SOLAS regulation 1/12, ISPS Code regulation 1.7); |
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9. | For Ro-Ro passenger ships, information on the A/A-max ratio | (SOLAS regulation 11-1/8-1); |
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10. | Damage control plans and booklets | (SOLAS regulation 11-1/19); |
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11. | Stability information | (SOLAS regulation 11-1/5-1 and LLC 66/88 regulation 10); |
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12. | Maneuvering booklet and information | (SOLAS regulation 11-1/28); |
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13. | Unattended machinery spaces (UMS) evidence | (SOLAS regulation tl-1/46.3); |
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14. | Exemption Certificate and any list of cargoes | (SOLAS regulation 11-2/10.7.1.4); |
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15. | Fire control plan | (SOLAS regulation 11-2/15.2.4); |
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16. | Fire safety operational booklet | (SOLAS regulation 11-2/16.3.1); |
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17. | Dangerous goods special list or manifest, or detailed stowage plan | (SOLAS regulation 11-2/19 and ILO Convention No.134 article 4.3(h)); |
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18. | Document of compliance - dangerous goods | (SOLAS regulation 11-2/19.4); |
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19. | Ship's logbook with respect to the records of drills, including security drills, and the log for records of inspection and maintenance of life- saving appliances and arrangements and, fire-fighting appliances and arrangements | (SOLAS regulations 111/19.5 and 20.6); |
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20. | Minimum Safe Manning Document | (SOLAS regulation V/14.2); |
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21. | SAR coordination plan for passenger ships trading on fixed routes | (SOLAS regulation V/7.3); |
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22. | LRU Conformance Test Report |
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23. | Copy of the Document of compliance issued by the testing facility, stating the date of compliance and the applicable performance standards of VDR (voyage data recorder) | (SOLAS regulation V/18.8); |
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24. | For passenger ships, List of operational limitations | (SOLAS regulation V/30.2); |
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25. | Cargo Securing Manual | (SOLAS regulation VI/5.6); |
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26 | Bulk Carrier Booklet | (SOLAS regulation VI/7.2); |
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27. | Loading/unloading plan for bulk carriers | (SOLAS regulation VI/7.3); |
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28. | Document of authorization for the carriage of grain | (SOLAS regulation VI/9); |
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29. | INF (International Code for the safe carriage of packaged irradiated nuclear fuel, plutonium and high-level radioactive wastes on board ships) Certificate of Fitness | (SOLAS regulation VI1/16 and INF Code regulation 1.3); |
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30. | Copy of Document of Compliance issued in accordance with the International Management Code for the safe operation of ships and for pollution prevention (DOC) ISM Code | (SOLAS regulation IX/4.2): |
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31. | Safety Management Certificate issued in accordance with the International Management Code for the safe operation of ships and for pollution prevention (SMC) | (SOLAS regulation IX/4.3); |
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32. | High-Speed Craft Safety Certificate and Permit to Operate High-Speed Craft | (SOLAS regulation X/3.2 and HSC Code 94/00 regulation 1.8.1); |
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33. | Continuous Synopsis Record | (SOLAS regulation XI-1/5); |
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34. | International Certificate of Fitness for the Carriage of Liquefied Gases in Bulk, or the Certificate of Fitness for the Carriage of Liquefied Gases in Bulk, whichever is appropriate | (IGC Code regulation 1.5.4); | Gas Carrier Only |
35. | International Certificate of Fitness for the Carriage of Dangerous Chemicals in Bulk, or the Certificate of Fitness for the Carriage of Dangerous Chemicals in Bulk, whichever is appropriate | (IBC Code regulation 1.5.4 and BCH Code regulation 1.6.3); | Chemical Carrier Only |
36. | International Oil Pollution Prevention Certificate | (MARPOL Annex I, regulation 7.1); |
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37. | Survey Report Files (in case of bulk carriers or oil tankers) | (SOLAS regulation XI-1/2); |
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38. | Oil Record Book Parts I and II | (MARPOL Annex I, regulations 17 and 36); |
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39. | Shipboard marine pollution emergency plan for noxious liquid substances | (MARPOL Annex II, regulation 17); |
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40. | Condition Assessment Scheme (CAS) Statement of Compliance, CAS Final Report and Review Record A Statement of Compliance shall be issued by the Administration to every oil tanker which has been surveyed in accordance with the requirements of the Condition Assessment Scheme (CAS) and found to be in compliance with these requirements. In addition, a copy of the CAS Final Report which was reviewed by the Administration for the issue of the Statement of Compliance and a copy of the relevant Review Record shall be placed on board to accompany the Statement of Compliance | MARPOL Annex I, regulations 20 and21; resolution MEPC.94(46); resolution MEPC.99(48); resolution MEPC.112(50); resolution MEPC.131(53); resolution MEPC.155(55) non-double hull oil tankers ≥ 5000 tdw regulation 20.6,20.7 and 21.6 | Oil tanker Only |
41. | Record of oil discharge monitoring and control system for the last ballast voyage Subject to the provisions of paragraphs 4 and 5 of regulation 3 of MARPOL Annex I, every oil tanker of 150 gross tonnage and above shall be equipped with an oil discharge monitoring and control system approved by the Administration. The system shall be fitted with a recording device to provide a continuous record of the discharge in litres per nautical mile and total quantity discharged, or the oil content and rate of discharge. The record shall be identifiable as to time and date and shall be kept for at least three years. | (MARPOL Annex regulation 31.2, 31.3 and 36.6); | Oil tanker Only |
42. | Shipboard oil pollution emergency plan | (MARPOL Annex I, regulation 37.1); |
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43. | International Pollution Prevention Certificate for the Carriage of Noxious Liquid Substances in Bulk (NLS) | (MARPOL Annex II, regulation 9.1); |
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44. | Cargo Record Book | (MARPOL Annex II, regulation 15); |
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45. | Procedures and Arrangements Manual (chemical tankers) | (MARPOL Annex II, regulation 14.1); |
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46. | International Sewage Pollution Prevention Certificate (ISPPC) | (MARPOL Annex IV, regulation 5.1); |
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47. | Garbage Management Plan | (MARPOL Annex V, regulation 9.2); |
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48. | Garbage Record Book | (MARPOL Annex V, regulation 9.3); |
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49. | International Air Pollution Prevention Certificate (IAPPC) | (MARPOL Annex VI, regulation 6.1); |
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50. | Logbook for fuel oil change-over | (MARPOL Annex VI, regulation 14.6); |
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51. | Type approval certificate of incinerator | (MARPOL Annex VI, regulation 16.6); |
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52. | Bunker delivery notes | (MARPOL Annex VI, regulation 18.3); |
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53. | Engine International Air Pollution Prevention Certificate (EIAPPC) | (NOx Technical Code 2008, regulation 2.1.1.1); |
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54. | Technical files | (NOx Technical Code 2008, regulation 2.3.6); |
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55. | Record book of engine parameters | (NOX Technical Code, regulation 6.2.2.7.1); |
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56. | International Load Line Certificate (1966) | (LLC 66/88 article 16.1); |
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57. | International Load Line Exemption Certificate | (LLC 66/88 article 16.2); |
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58. | Certificates issued in accordance with STCW Convention | (STCW article VI, regulation 1/2 and STCW Code section A-/2); |
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59. | Table of shipboard working arrangements | (STCW Code section A-VIII/1.5 and ILO Convention No. 180, article 5.7); |
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60. | Mobile Offshore Drilling Unit Safety Certificate | (MODU Code 2009, chapter I, section 6); |
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61. | Certificate of insurance or any other financial security in respect of civil liability for oil pollution damage | (CLC 69/92 article VII.2); |
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62. | Certificate of insurance or any other financial security in respect of civil liability for Bunker oil pollution damage | (BUNKERS 2001 article7.2); |
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63. | International Ship Security Certificate (ISSC) | (ISPS Code part A/19.2); |
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64. | Record of AFS | (AFS 2001 Annex 4, regulation 2); |
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65. | International Anti-Fouling System Certificate and | (IAFS Certificate) (AFS 2001 Annex 4, regulation 2); |
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66. | Declaration on AFS | (AFS 2001 Annex 4 regulation 5). |
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67. | Oil Discharge Monitoring and Control (ODMC) Operational Manual Every oil tanker fitted with an Oil Discharge Monitoring and Control system shall be provided with instructions as to the operation of the system in accordance with an operational manual approved by the Administration. | MARPOL Annex I, regulation 31.4 resolution A.496(XII); resolution A.586(14); resolution MEPC.108(49) Ship≥150GT | Oil Tanker Only |
68 | Crude Oil Washing Operation and Equipment Manual (COW Manual): Every oil tanker operating with crude oil washing systems shall be provided with an Operations and Equipment Manual detailing the system and equipment and specifying operational procedures. Such a Manual shall be to the satisfaction of the Administration and shall contain all the information set out in the specifications referred to in regulation 35 of Annex I of MARPOL | MARPOL Annex I, regulation 35; resolution MEPC.81(43) Existing Crude Oil
Tankers ≥ 40,000 tdw New Crude Oil Tankers ≥ 20,000 tdw | Oil Tanker Only |
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